Introduction+to+MS+PowerPoint

**Starting PowerPoint 2003 as a Beginner** With PowerPoint 2003 you will:  §  Explore the PowerPoint 2003 start-up dialog box.  §  Work and become familiar with Office Assistant.  §  Create a new presentation.  §  Create and edit slides.  §  Create and view slides in different formats.  §  Print a presentation, including slides and handouts.  §  Save a presentation as a new or existing presentation or in a different file format.  §  Close the file and quit the program.  §  Create a school activity flyer. Starting PowerPoint 2003 1. Click the **Start** button in the lower-left corner. 2.   On the **Start** menu, position the insertion point on All **Programs,** and click **Microsoft PowerPoint.** This lesson introduces you to many of the basic concepts used through PowerPoint 2003 and this book. If you have not used PowerPoint 2003 before or are just starting to use it, this chapter will orient you to the software package. When you first open the program, the **PowerPoint** dialog box presents four ways to create a presentation: **AutoContent wizard** creates a slide set within the theme you select, **Template** creates slides from pre-designed slide sets for standard presentations, **Blank presentation** creates slides that you design from scratch, and **Open an existing presentation** allows you to modify a presentation that you or someone else has already created. Starting a presentation from the **PowerPoint** start-up window 1.   Click **Blank Presentation.** Here is the dialog box you see when you first open PowerPoint 2003. ** Using Office Assistant ** Microsoft PowerPoint in Office 2003 has an Office Assistant that can answer your questions and give tips to help you improve your productivity. Wherever you are doing your task, your Office Assistant is available. Use it to learn more about and to discover faster and easier ways to use PowerPoint 2003. When you first install PowerPoint 2003, Office Assistant looks like an expressive paper clip looking over your work.  The Office Assistant light bulb signals a tip about how a PowerPoint 2003 feature could help you perform your current task. || Before you begin this lesson, make sure you are in a new PowerPoint 2003 presentation. If your Office Assistant is not visible, click help  à on the menu bar, click Show the Office Assistant. Presetting topics for assistance 1.   Click anywhere in the Office Assistant image box to display the **Office Assistant** dialog box. 2.   Click **Options,** and click the boxes next to the options you want to preset. 3.   Click **Reset my tips,** and click **OK.** Asking a specific question 1.   Click in the Office Assistant image box. 2.   Type //new slide//. 3.   Click **Search.** 4.   Click I**nsert a new slide,** and read the suggestions. 5.   Close the **Microsoft PowerPoint** Help window by clicking the **Close** button in the upper-right corner. Although the paper clip is the default image for Office Assistant in PowerPoint 2003, you can choose other images as your Assistant. There is a cat, a bouncing ball, a kindly genius, and several others. Choosing a different image 1.   Right-mouse click the Office Assistant image box. 2.   Click **Choose Assistant.** 3.   Click the **Next** button until you find the image you want for your Office Assistant. 4.   Click **OK** when you have made your selection. 5.   Click **File,** and then click **Close** to close the window. You can create a new presentation at any time even if you have others open. You can use a wizard or template when you create a new presentation to save time. Wizards help you design meeting planners, project updates, personal home pages, and other presentations. You can also select from more than 25 presentation styles. There are five different ways to view your presentations in PowerPoint. As you become familiar with the PowerPoint 2003 views, you can customize the menus and add buttons to the toolbar to make it even easier and quicker to create presentations. The views are accessed by buttons (shown below), which are located in the lower-left corner of your screen.  §  Slide view is the easiest to use when you are designing your presentation slide by slide.  §  Outline view helps you organize your presentation in outline format.  §  Slide Sorter view shows your entire set of slides on-screen, so that you can check the order and completeness of your presentation.  §  Notes Page view presents the slides in miniature so you can add notes to each one for your presentation.  §  Slide Show view puts your presentation together so you can view it complete with sound and animation. Creating a title slide 1.   On the **File** menu, click **New.** 2.   On the **New Presentation** menu, click **Blank presentation.** 3.   In the **Apply Slide** dialog box, click the upper-left page layout that shows two lines of text in the box**.** 4.   Close the presentation. Toolbars ||
 * What you will learn from this lesson **
 * What you should do before you start this lesson **
 * Exploring the lesson **
 * Exploring the PowerPoint 2003 dialog box **
 * // Working with Office Assistant options //**
 * ** Note **
 * // Working with Office Assistant questions //**
 * // Selecting a different image //**
 * Creating a new presentation **
 * // Viewing Presentations //**
 * Designing the first slide **
 * Menu bar
 * Scroll bars ||
 * Slide number ||

Creating a document using a template 1.   On the **Formatting** toolbar, click **Design.** 2.   Scroll through the list to view presentation design templates. 3.   In the **Apply a Design** template window, click **Fireworks,** and view the presentation template in the Preview window. 5.   Click the back button until you return to the Apply Slide layout Window, click the Text and Title **Bulleted List** (top row, second column), and click **OK.** 6.   Close the presentation.
 * Text and Title Bulleted list ||

Using templates to create presentations in PowerPoint 2003 saves time. You can create a series of slides or presentations with a common look, or you can create different designs to distinguish one set of concepts from another. The AutoContent Wizard has many different types of presentations and options. After you complete the lesson, experiment with different types to see what you like best. || The AutoContent Wizard is an easy-to-use wizard that helps you create a presentation by leading you through some basic questions. From your answers to the questions, PowerPoint 2003 selects the best style and built-in outline to suit your presentation. The wizard asks you to respond to questions and then uses your answers to automatically lay out and format your presentation. Using the AutoContent Wizard to create a presentation 1.   On the **File** menu, click **New.** 2.   On the New **Presentation window**, click **AutoContent Wizard.** 3.   Click the **Next** button to move to **Presentation type** on the flowchart. 4.   In the **Select the type of presentation you’re going to give** list, click **Generic.** 5.    If you exit the wizard before you finish creating your presentation, you will not be able to save your work. ||
 * ** Note **
 * Using the AutoContent Wizard **
 * ** Note **

To the **What type of output will you use?** question, click **On-screen presentation.** 6.   In the **Presentation title** box, type //Welcome to Fall Open House//. Your presentation is now in outline view. Each presentation is numbered consecutively until it is saved with a specific name. The //x// used at right is a placeholder because the number will vary from user to user. ||
 * ** Note **

Closing a new presentation without saving it   1.    On the **File** menu, click **Close.** 2.   Click **No** to the question **Do you want to save the changes you made to Presentation//x//?** Editing and creating slides in PowerPoint 2003 is easy. PowerPoint 2003 identifies the slide areas that you can fill by placing sample text in them. Creating a slide 1.   On the **File** menu, click **New.** 2.   In the **Slide Design** window, click **digital dots**. 3.   Click Format **Slide Layout**, select **Title and Text Layout.** 4.   Click <span style="FONT-FAMILY: Wingdings; mso-ascii-font-family: Helvetica; mso-hansi-font-family: Helvetica; mso-char-type: symbol; mso-symbol-font-family: Wingdings"> à  **Click to add title,** and type //This is the title.// 5.   Click **Click to add text,** and type //This is text//. Then press enter to add the next bullet//.// 6.   Type //This is text, too!// to match the screen shot. Press backspace to delete text in front of the insertion point. Press delete to delete text after the insertion point. || You can edit slides at any time by clicking the text you want to change. Then you can delete text, add text, or change text. Editing a slide 1.   Click in front of //h// in //the// in the title you just typed. 2.   Press backspace until you see the word //The//. 3.   Press the right arrow key to move the insertion point to the end of the line in front of the period. 4.   Add one space, and type //is good//. 5.   Position the insertion point in front of //good,// press delete to remove the word //good,// and then type //short.// to create //The title is short.// PowerPoint 2003 provides several ways to create and view slides within your presentation. You can create master slide styles or default slide formats. The formats include bullets, two columns, tables, charts, clip art, and blank slides. These formats make it easy to quickly make slides that support your classroom instruction. Creating a new slide from the menu bar 1.   On the **Insert** menu, click **New Slide.** 2.   Double-click the **2 Column Text** AutoLayout. 3.   Repeat step 1, and then double-click the **Text, Title & Content** Layout. Use the vertical scroll bar to move from slide to slide in your presentation: §  Click once above or below the shaded portion (i.e., the //scroll box//) of the scroll box. – or – §  Drag the scroll box up and down. – or – §  Click the up or down arrow on the scroll bar. ||
 * Creating and editing slides **
 * ** Note **
 * Creating and viewing slides in different formats **
 * ** Note **

Be sure to save to a location that makes sense and is easy to find. || When you create a presentation you must save your work in a logical place on the computer. Just like filing a document in a file drawer, storing a computer document requires some attention to how you name it and where you place it, in order for you to be able to find it again. Once you have saved the presentation, the file name is displayed in the blue title bar at the top of the presentation. Saving files can be accomplished in many ways. If you forget to save, don’t worry: Office Assistant will remind you. When you save the file for the first time, you should name the file as descriptively, but as briefly, as possible. Sometimes, you will want to name it as a particular version or as a type of presentation (i.e., Fall Open House or Technology Grant). Saving a new document 1.   On the **File** menu, click **Save.** 2.   In the **File name** box, enter a relevant and specific name, to make it easy to identify the memo again. 3.   Click **Save.** 4.   – or – Press enter to save the file. Saving with a different name or to a different folder or disk drive 1.   On the **File** menu, click **Save As** to save the document with a new name. 2.   In the **Save in** box, select a folder or drive. 3.   Enter a different name in the **File name** box. 4.   Click **Save.** – or – Press enter to save the file. Unless you specify otherwise, the program saves all files to a default folder on your computer called My Documents. If you are saving your document to share with others who may have a version of PowerPoint that is different from yours or other kinds of presentation software or files, you may need to select a different file type. By saving your file as a specific type, you make it possible for others to read and download your presentation on their computer systems and software. You may want to save your presentation in a different file type. Using PowerPoint 2003 you can create a slide show presentation and present it on a computer that does not have PowerPoint installed. With the Pack and Go Wizard, you can take the presentation on a disk and run the slide show using only the PowerPoint viewer (instead of the entire software program) that the wizard copies on your disk or laptop computer. Saving to earlier versions of PowerPoint 1.   On the **File** menu, click **Save As.** 2.   Click the **Save as type** down arrow to see format types. 3.   Click **PowerPoint Show (*.pps)** to save as another PowerPoint program file type. 4.   Click **Save.** If you want to share a file with someone who has different presentation software or transfer the file to another computer that has different software, you can save your presentation in the file format used by another program. Saving to another presentation program 1.   On the **File** menu, click **Save As.** 2.   Click the **Save as type** down arrow to see format types. 3.   Click **Outline/RTF (*.rtf)** to select a generic file format. 4.   Click **Cancel.** When you print transparencies, make sure that film appropriate to your printer type is in the paper tray. || PowerPoint 2003 offers several print options to help you prepare your presentation. Using PowerPoint 2003, you can print transparencies, slides, handouts, and notes to support your lessons. 1.   On the **File** menu, click **Print.** – or – Press ctrl + p. 2.   In the **Print what** drop-down list box at the bottom, click **Slides (without animations).** 3.   Click **OK.** You can print other types of presentation output using the **Print what** list. **Handouts** print two, three, or six slides per page. You may use **Handouts** to provide an outline of your presentation to your class. **Notes pages** print one slide per page and have room for your presentation notes. **Outline view** allows you to print the outline you used to develop your presentation. Always quit the program before you turn off your computer. || There are several ways to quit PowerPoint 2003. Always follow proper procedures. All Office 2003 applications prompt you to save changes if you try to quit a program with unsaved documents. Quitting PowerPoint 2003 on the Standard toolbar 1.   On the **File** menu, click **Exit.** 2.   Click **Yes** to save your document and you want to quit Word now. 3.   Click **No** if you do not want to save the document for future use, and you want to quit PowerPoint 2003 now. Use PowerPoint 2003 to create presentations of your classroom material. PowerPoint 2003 offers you and your students dynamic ways—using graphics, text, movies, sounds, and the Internet—to share information on any topic. Using PowerPoint 2003 templates you can quickly and easily create presentations for many purposes, including meeting handouts and agendas, speaker introductions, academic content, and informational or invitational flyers. Creating a school activity flyer 1.   Open PowerPoint 2003. 2.   Click **Templates on my computer.** 3.   Click the **Presentations** tab, and then click **company meeting.** 4.   On slide 1, click **Click to add title,** and type //French Club Meeting.// 5.   Click **Click to add sub-title,** and type //Tuesday//. 6.   Position the insertion point before the //T// in //Tuesday,// and press enter. 7.   Click the double-down arrow on the vertical scroll bar to move to the next slide. After you create the title on one side of your handout, you need to include all of the necessary information about the meeting on the other side. The PowerPoint 2003 wizard helps you cover all the important items. Adding key information to a flyer wizard 1.   Click in the //Title box and type French Club//. 2.   Click in the text box and type //After School//. 3.   Add the rest of the information about the meeting, as shown in the screenshot which follows. 6.   After you have entered all the information, type your name on the Title Slide. 7.   Save and Close the file and quit PowerPoint. . In this chapter you have explored and practiced: <span style="FONT-FAMILY: 'Wingdings 2'; mso-fareast-font-family: 'Wingdings 2'; mso-bidi-font-family: 'Wingdings 2'"> ¡  Using the PowerPoint 2003 start-up dialog box. <span style="FONT-FAMILY: 'Wingdings 2'; mso-fareast-font-family: 'Wingdings 2'; mso-bidi-font-family: 'Wingdings 2'"> ¡  Working and becoming familiar with Office Assistant. <span style="FONT-FAMILY: 'Wingdings 2'; mso-fareast-font-family: 'Wingdings 2'; mso-bidi-font-family: 'Wingdings 2'"> ¡  Creating a new presentation. <span style="FONT-FAMILY: 'Wingdings 2'; mso-fareast-font-family: 'Wingdings 2'; mso-bidi-font-family: 'Wingdings 2'"> ¡  Creating and editing slides. <span style="FONT-FAMILY: 'Wingdings 2'; mso-fareast-font-family: 'Wingdings 2'; mso-bidi-font-family: 'Wingdings 2'"> ¡  Creating and viewing slides in different formats. <span style="FONT-FAMILY: 'Wingdings 2'; mso-fareast-font-family: 'Wingdings 2'; mso-bidi-font-family: 'Wingdings 2'"> ¡  Printing slides and handouts for a presentation. <span style="FONT-FAMILY: 'Wingdings 2'; mso-fareast-font-family: 'Wingdings 2'; mso-bidi-font-family: 'Wingdings 2'"> ¡  Saving a presentation as a new or existing presentation or in a different file format. <span style="FONT-FAMILY: 'Wingdings 2'; mso-fareast-font-family: 'Wingdings 2'; mso-bidi-font-family: 'Wingdings 2'"> ¡  Closing the file and quitting the program. <span style="FONT-FAMILY: 'Wingdings 2'; mso-fareast-font-family: 'Wingdings 2'; mso-bidi-font-family: 'Wingdings 2'"> ¡  Creating a school activity flyer.
 * Saving your work **
 * ** Note **
 * // Saving for the first time //**
 * // Saving to a different location //**
 * // Saving your document as another file type //**
 * // Saving to other PowerPoint file types //**
 * // Saving to other Presentation programs //**
 * ** Note **
 * Printing your presentation **
 * // Printing presentation slides //**
 * // Printing other output //**
 * ** Note **
 * Quitting PowerPoint 2003 **
 * // Quitting PowerPoint 2003 with the Standard toolbar //**
 * How you can use what you learned **
 * Extensions **
 * Using a template to create a flyer **
 * Summarizing what you learned **